Pilots and the Law: Some Special Concerns

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ATC just called and asked you to make a phone call after you land. Should you? Here's a look at legal issues pilots may face that weren't covered during flight training.

In the process of obtaining a private, light sport or recreational pilot certificate most pilots feel as if they have to absorb an entire library of arcane aviation legal instruction and want to repeat the phrase from the student in the Gary Larson cartoon, “May I be excused, my brain is full.”

Despite what feels like a wide-ranging course in aviation law, pilot training only covers what is deemed necessary by the FAA and aviation educators to get a student through the minimum requirements of knowledge of Parts 61 and 91 of the FARs to pass the written and checkride. In many cases the new private pilot fairly rapidly forgets most of what had been learned unless the regs apply specifically to the type of flying he or she regularly does.

There is no formal training required for pilots in how to respond to a request to make a phone call to ATC, or what happens if they declare an emergency or what to do if they are ramp checked. However, with social media and hangar flying, there is almost a certainty that the pilot will be inundated with aviation Old Wives’ Tales (OWT) about potential liabilities as a pilot and aircraft owner as well as legal obligations generally.

The purpose of this article is to open the door and take a brief look at the specialized legal matters a pilot might face in doing the things a pilot does and owning the aeronautical things a pilot wants to own.

This article isn’t legal advice, it’s an introduction to the subject. All situations are different, for advice for a specific situation you face, please contact an attorney.

Emergencies and Paperwork

For reasons that may relate to old John Wayne movies, some pilots think that if they declare an emergency they’ll have to deal with endless paperwork afterwards. That simply is not true—that OWT may well be responsible for fatal accidents because pilots shut up when they might have gotten help.

FAR Part 91.3 says that a pilot may deviate from any regulation in an emergency. It goes on to say that if the pilot does violate a regulation he or she will have to provide a report to the FAA if the FAA requests one. Think about what it says—there is the potential for having to file a report, but only if you have to violate a regulation in the process of dealing with an emergency. From what I’ve seen, that’s rare. The FAA figured out some years ago that pilots are overly hesitant to admit they have an emergency, so the fact that you declare does not trigger any reporting requirement.

If there’s something wrong, it’s the pilot’s obligation to use all of the available resources to deal with the problem—and those may include getting ATC on your side. I read of one situation where a pilot had to shut down an engine on a twin and couldn’t hold altitude. He was talking to ATC but refused to declare an emergency so ATC had to route him around two restricted areas. He barely made the runway. That’s foolish. Had he simply declared ATC could have cleared him straight to the airport.

Failing to declare an emergency when one exists may also increase the risk a pilot will be found negligent in a post-accident lawsuit. In most states, the law gives a person dealing with an emergency a lot of latitude; there’s less second-guessing. However, if the pilot didn’t declare, why is the jury going to believe there was an emergency? Also, if the pilot didn’t declare, then she or he didn’t use all available resources and could potentially be considered negligent.

Besides, if you’ve got a problem, it’s better to have the Crash Fire Rescue (CFR) crews waiting for you and not need them than to have them cutting the grass when your airplane catches fire during rollout after the fuel odor that was puzzling you ignites.

Ramp Checks

The idea of having an FAA inspector walk up and announce a ramp check generally gets a pilot’s adrenalin level up the flight levels. Naturally, it’s the subject of a lot of conversations, Internet drama, false information and misleading advertising by companies trying to sell a gadget or an app.

To start with, the FAA has the authority to conduct ramp checks. The Federal Aviation Act of 1958, which created the FAA, requires it to scrutinize the aviation community for the purpose of safety. One way it does so is via ramp checks. 

The purpose of a ramp check is limited: to see if the pilot’s and aircraft’s documents are in order. That’s all. It is not an investigation into what the pilot has been doing.

The usual procedure is for the FAA inspector to approach a pilot who is near an airplane, introduce him or herself, show ID, announce that a ramp check is being conducted and ask to see the aircraft’s documents and pilot’s certificates.

A ramp check shouldn't be a big deal. Provide the requested documents and don't be a jerk.

In my opinion, the best way to handle a ramp check is to simply provide the requested documents while behaving professionally. I suggest you write down the inspector’s name. Inspectors are human, the vast majority that I know are good folks (most of whom hate doing ramp checks), but there are some who feel the need to hassle pilots.

Don’t be chatty; pilots who run their mouths have a strange tendency to admit to doing something stupid with an airplane and thus turn a ramp check into an investigation.

Don’t be a jerk; that sets off alarm bells for inspectors—you might as well as be announcing that you have something to hide. It’s an effective way to turn a two-minute event into an unpleasant, long lasting episode with the FAA.

Don’t worry about handing your certificate to the inspector—the Internet fables about the inspector keeping it and claiming you had surrendered it are indeed fables. The surrender of a pilot certificate is governed by FAR Part 61.27. It must be in writing and contain specific language or it is not effective. An FAA Regional Counsel once told me that if an inspector tried to hang onto a pilot’s certificate during a ramp check the inspector would be lucky to keep his job and his next assignment would be in Nome.

You are required to provide: photo ID, pilot certificate and evidence of a medical (driver’s license if Light Sport), the aircraft’s airworthiness certificate, registration, weight and balance/limitations documents (in the POH if the airplane has one, separate weight and balance paperwork if the airplane does not). You may be asked to show the aircraft logs. They should not be in the airplane (they’re too valuable, more on that below). It’s rare that an inspector makes such a request; if it is made, the appropriate response is to schedule a time and place where you can provide them for review.

You do not have to: let the inspector get into the airplane (Part 91), do a weight and balance calculation for a flight you’ve made or answer any question about what you’ve been doing.

You do not have to have current, or even any, charts in the airplane under Part 91.

The moment an inspector asks you about something that happened in the past, even one second ago, it’s no longer just a ramp check, it’s an investigation. Under the Pilot’s Bill of Rights, the FAA is supposed to tell you when it’s doing an investigation, but sometimes an inspector slips up. You do not have to answer investigation questions. If you are asked about something in the past, my suggestion is that you politely say that it sounds like this is becoming an investigation and that you will speak to your attorney before you answer any further questions. That is your right and inspectors are used to such an answer.

Group Aircraft Ownership

From time to time, you’ll hear a pilot say that she’s protected herself from liability in the event she crashes her airplane by having the airplane owned by a corporation or L.L.C. It won’t work. If her sweaty hands were on the yoke when airplane crashed and she caused it, how the airplane is owned won’t protect her in the event she is sued.

Nevertheless, when an airplane is owned jointly, the method of ownership can matter. If the owners have formed a partnership to own the airplane, the general rule is that each owner is personally responsible for the negligence of the other partners. When a corporation or L.L.C. owns the airplane, the shareholders of the corporation or members of the L.L.C. are not individually liable for the negligence of the other shareholders or members, particularly the one who was flying the airplane at the time of an accident.

Forming an L.L.C. or corporation for group ownership of an aircraft may have other benefits. That is especially true if one person wants to sell his share as it may simplify the process and may save on sales or use tax in some states. An airplane isn’t cheap; in my opinion, it’s worth consulting with an attorney in your state with regard to the best way to set up ownership.

Nevertheless, when it comes to liability risk, the best way to handle it is to insure the risk, not try to set up some dodge that your hangar neighbor’s uncle came up with that’s “utterly foolproof.”

The same rule applies for buying a share of an airplane as it does to buying the entire thing: never do it without having a pre-purchase examination performed by a mechanic you chose who knows the type of airplane involved.

Aircraft Logbooks

Treat your aircraft logbooks as if they were cash.

The aircraft, engine and prop logbooks for your airplane are worth from 10 to 20 percent of the aircraft’s value. Take a moment and think of that in cash. That’s the general rule for how much will get knocked off the sale price of your airplane if you lose those logs. It’s a fact of aeronautical life.

That means you should probably have a digital copy of the logbooks with the originals locked up someplace safe, not sitting on a shelf at your favorite maintenance shop. After all, would you leave several thousand dollars in cash on that shelf?

When you have maintenance work done on your airplane, have the mechanic record the work done on a sticker that you put into the log. You then copy that page and add it to the digital record of your logs.

There is no requirement of any sort that a mechanic ever see the originals of your aircraft logbooks before doing maintenance or an inspection on your airplane. For your protection, and for the protection of your mechanic, provide either a digital copy or print out a hard copy. That way neither you nor your maintenance technician runs the risk of losing valuable documents.

I’ve also seen logbooks held hostage by a shop when there was poor communication between the shop and the aircraft owner over what maintenance was authorized and what the price was going to be. Owners have had to sue shops to get logbooks back—not a good thing for anyone involved.

Please Call ATC

You’re flying along, minding your own business, when ATC calls you, gives you a phone number and asks that you call after you land.

You probably aren’t about to be told that you’ve won the lottery.

Should you call?

Maybe. (How’s that for a lawyer’s answer?) If you do, only do so after you’ve taken the time, after landing, to consider the situation and talk with your attorney. You don’t get any points for calling in quickly, so take time to maturely consider what triggered ATC’s desire to speak with you further.

Most of the time the whole thing started because you erred, or at least ATC is convinced you did. If you call, remember that the call is recorded. Plus, you will identify yourself as the person flying the aircraft. On top of that, ATC keeps getting less and less discretion as to what it can do when there is a pilot deviation. The chances that you have a friendly conversation, admit you messed up, promise not to do again and the tower or Center says, “OK, don’t do it again,” and closes the file on the subject are low.

However, the very good news is that two years ago the FAA unveiled its “Compliance Philosophy” approach to pilots who violate a reg inadvertently. Simply put, the FAA recognized that by hitting pilots who made an innocent mistake with a certificate action the effect was just to anger pilots and turn the community into increasingly anti-FAA and –regulation folks who were more likely to fly contrary to the regs again. The new procedure is that an inspector from the FSDO contact the pilot—with full Pilot’s Bill or Rights disclosures—and talks with him or her about the event. If the pilot admits the error and it was unintentional, there will not be a violation action against the pilot. In most cases there’s one phone call where the pilot and inspector discuss what happened and how to avoid it in the future. That’s it—it’s over. In some cases the pilot takes a little dual with a CFI or flies with the FAA to make sure she or he hasn’t really lost a step and shouldn’t be flying anymore. The reality is that the number of certificate actions against pilots has gone through the floor. The pilots and FAA inspectors who have been affected by Compliance Philosophy all like it. Inspectors hate writing up violation actions and pilots love having a chance to talk frankly about a mistake in an environment where they aren’t going to get into further trouble.

Who you gonna call?

Nevertheless, the infraction has to be inadvertent and the pilot has to fess up, which means admitting guilt. If the FAA does go with a violation action, the pilot has essentially given up whatever defenses he or she might have had. Therefore, there is still some risk. Therefore, there are some hard and fast rules of thumb before calling ATC or the FAA back when you are asked to do so:

  1. Never argue with ATC on the frequency. 
  2. Contact an aviation attorney before you make the phone call.
  3. File an ASRS (NASA) report about the incident immediately—if you do get a violation, you won’t have your certificate suspended.

Accident Reporting

You’re going into the short strip near the vacation lodge and forget the gear. Ouch. You’re taxiing over to the pumps to fill up, misjudge, hit a post with the wing of your Piper Dakota, open up the outboard tank, fuel gushes out, ignites and burns up your Dakota, a King Air and a Gulfstream. Wow.

To whom do you report the accident? NTSB? FAA?

You don’t report it to either one; they are not reportable accidents under Part 830 of the NTSB regulations.

In the first example, a gear up landing almost never does enough damage to meet the reporting threshold of Part 830. In the second, the aircraft has to be moving for the purpose of flight. Taxiing to the fuel pump isn’t moving for the purpose of flight.

An accident is reported to the NTSB. While the NTSB may tell the FAA, the regs call for the notification be made to the NTSB.  The NTSB may delegate the investigation to the FAA; nevertheless, the notification is to the NTSB.

If you are involved with an incident that does not meet the definition of an accident, there is no reason to burden the NTSB or FAA with the time, effort, cost and paperwork involved with carrying out an investigation—they don’t want to do it. However, if someone reports it, an investigation has to be conducted, and that may mean that the FAA looks at the pilot for a potential violation it might not otherwise have even known about.

Again, before doing anything, stop and think. Remember, even if the event is a reportable accident, which requires immediate notification under Part 830.5, you have to determine if it is reportable, so don't just pull out your cell phone and call the NTSB.

Aviation insurance companies know about the NTSB threshold reporting requirements, so just because you damaged your airplane, you don’t need to report it to the NTSB for your insurance to pay for the repairs.

If you bend an airplane, I suggest the following checklist:

Care for anyone who is injured

Call your attorney

Determine whether the event is reportable under Part 830

If it is a reportable accident, notify the NTSB immediately

Contact your insurer

Landing on a Taxiway

A few years ago, I looked at a four-fatality accident where a pilot elected to land on the sole runway on the airport despite a crosswind that was near the demonstrated crosswind velocity for the airplane. He lost control on rollout and totaled the airplane and the people inside. What struck me was that the airport had a long taxiway that was oriented into the wind. There is nothing in the FARs that prevents a Part 91 pilot from landing on a taxiway at a non-towered airport. I kept asking myself why the pilot didn’t land into the wind. There were no buildings or obstructions near the taxiway and taxiways are often used as runways during runway construction.

In certain, but rare, circumstances, this may be a safer place to land than a runway.

A crosswind that is at the edge of the pilot or the airplane’s ability to handle it can have ugly results—general aviation has an unpleasantly high rate of runway loss of control accidents. While it would be wise to divert to an airport that has a runway more into the wind, fuel onboard may preclude such a diversion. It’s certainly not common, but landing on a taxiway isn’t prohibited by the FARs and landing into a strong wind on an unobstructed taxiway well clear of people and buildings may be far, far safer than trying to tackle that same wind when it’s blowing from the side.

You may never have good reason to land on a taxiway, but don’t omit it from your bag of tricks because you think it's not legal when conditions make it sensible.

Flying Over Gross

As America gets fatter, it seems to me that there is an increasing willingness of pilots to fly their airplanes over gross. One of the OWTs I hear is that while it may be foolish to fly over gross, it’s not illegal. It’s true that it’s foolish, however, it’s also illegal—Part 91.9 requires complying with the airplane’s operating limitations.

Flying illegally, intentionally, is your call. However, if the fact the aircraft is over gross has some relation to the cause of an accident, say hitting an obstruction on takeoff or an inadvertent stall, you may find yourself short of defenses should you be sued. In some states you may be facing an automatic finding of negligence. Your insurance should still cover you—violation of a reg is generally not reason for an insurer to deny coverage—but you may have crippled your defense.

Conclusion

This article hasn’t touched on all the legal issues a pilot may face—and because buying or selling an airplane is more complex that I can touch on in a general aviation law article, I’ll do a piece dedicated to that subject soon—but I hope it’s targeted some of the more common, even if space has precluded it from dealing with them in depth. In my opinion, the important thing for a pilot to remember when coming up against a legal issue is to take some time to think before acting. The AOPA legal services plan pays for consultation with an aviation attorney on most aviation legal issues—in my opinion that’s worth the price of admission. You worked hard to acquire the expertise to fly; when you need expertise on legal issue in aviation, it makes sense to contact someone who worked hard to gain it rather than make a quick decision you may regret.

Rick Durden is an aviation attorney, holds an CFI-AI an ATP with type ratings in the Cessna Citation and Douglas DC-3 and is the author of The Thinking Pilot’s Flight Manual, or How to Survive Flying Little Airplanes and Have a Ball Doing it, Vols. I & 2.